Parish Administration

The major areas of responsibility of the Administration office are finance, personnel, operations, development and planning, and the physical plant. However, the Business Administrator assists the Pastor in the administration of the pastoral and business functions of the parish. She works closely with the Pastoral Council, Parish Finance, Building Committee, Building Fund Committee to name a few. The position’s scope includes all ministries, as well as the human and physical resources of the parish. The Business Administrator, in addition, serves as a staff resource in support of the Pastor, fulfilling parish administrative needs in finance, building & grounds, personnel, strategic planning, & parish operations. She directs these efforts with technical and legal expertise within the framework of shared ministry in Christian and Catholic values.

The administration is responsible for the annual budget and all financial reports to the diocese. The fiscal year of the parish is from July 1st through June 30th. The budget statement prepared is used as a blueprint. The financial report is a historical document, communicating actual expenditures and balances for the year just completed. All payroll and expenditures for the parish are released from this office.

The parish bookkeeper prepares all payroll, and disbursement of invoices. She works closely with administrator on finance.

The Administrative Assistant or Church Secretary is responsible for the weekly bulletin and the operation of the front office. She is also responsible for the accurate keeping of the parish calendar and maintaining parish registration records and volunteer files.

The maintenance department handles the daily maintenance and upkeep. Plant Management is a responsibility of this department under the direction of the Business Administrator.

Pastoral Council

The Pastoral Council is a consultative body implemented to advise, aid and assist the Pastor in all matters pertaining to the welfare of the parish community.

The ministerial/apostolate/service activities of the parish are divided into six Commissions – each headed by an elected Commissioner. These Commissions are:

Social Activities

It is the responsibility of the Commissioner to maintain a close communication link with the head of each activity, group or organization within the Commission. The Commissioner is also the interface between the Council and the activities to provide advice, counsel and help when needed.

The parish is divided into seven geographical areas – each represented by an elected At-Large Pastoral Council Member. It is their responsibility to develop and provide a two-way communication link between the parish and their area parishioners.

A Youth Member elected by the Youth Groups represents the youth of the parish. Two members appointed by the Pastor represent the Finance Council and CCTN.

The Pastoral Council body has the responsibility to develop and produce the annual “State of the Parish” report and meeting.

The Council holds a regular meeting on the 3rd Thursday of each month. A Planning Meeting is held to develop the regular meeting agenda. Both meeting dates are included in the weekly bulletin calendar. All parishioners are invited and encouraged to attend and participate in these meetings.

Parish Finance Committee

The Parish Finance Committee works with the business administrator to establish a budget for the parish. It monitors monthly expenditures throughout the year and makes suggestions to the business administrator and Pastor regarding the parish finances. The Pastor currently appoints members with a background in finance.

Publicity

All press releases, interviews and advertising regarding parish and organizational functions are approved first by the Pastor and parish office. This is important since, although our parish family appreciates any publicity regarding our accomplishments and events, we also realize that it is an important responsibility to provide accurate information.